This policy explains when, why and how we collect personal information about individuals. These may be individuals who visit our website, or trial sites’ staff or others involved in a clinical trial. It describes how we use the information, the conditions under which we may disclose it to others, and how we keep it secure.
We may change this policy from time to time, so please check this page occasionally to ensure that you’re happy with any changes.
By using our website, you’re agreeing to be bound by this policy.
Any questions regarding this policy and our privacy practices should be sent by email to [email protected]
Who are we?
GaeaOÜ is a clinical research organisation (CRO) which is organising and managing clinical trials, and Gaea Trial Acceleration conducts trial enrolment acceleration, assisting other CROs’ trials to improve enrolment of patients.
How do we collect information about you?
We obtain information about you when you use our website and complete the contact form, when you send us your CV or when we are working with you in a trial site in clinical trials which we are managing.
What type of information is collected from you?
The personal information we collect includes your name, work address, email address, job title and according to your engagement as employee or contractor: employment history, employment references, and remuneration details.
How is your information used?
We may use your information to:
Contact you regarding questions raised in the contact form;
Progress a request you have submitted and send you information directly;
Carry out our obligations arising from any work contracts entered into by you and us;
Seek your views or comments on the services we provide;
Notify you of changes to our services;
Send you communications which you have requested and that may be of interest to you.
Process a job or contractor application.
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for a period of five-years, or as long as is set out in any relevant contract you hold with us.
Who has access to your information?
We will not sell your information to any third-parties.
We do not share your information with third-parties for marketing purposes.
We may pass your information to our third-party service providers, and subcontractors for the purposes of completing tasks and providing services to us.
However, when we use third-party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third-parties beyond the company for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
How you can access and update your information
The accuracy of your information is important to us. You have the right to request a copy of the information we hold about you so that you can ensure its accuracy. You can do this by contacting us by email: [email protected]
The right to erasure
You have the right to instruct Gaea to erase the information we hold about you unless we hold it for regulatory purposes. You can do this by contacting by email: [email protected] or telephone + 372 5770 5218
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
If a personal data breach occurs, it must be reported [email protected] usually within 72 hours of being detected unless the data are anonymised. We don’t keep enough information to be an identity theft, but any breach involving confidentiality will be reported to you.
Aged 16-years or less
As a business focuses on providing services to businesses and professionals in the employed environment, we do not store or need to store information about anyone of 16-years old or less.
Transferring your information outside of the European Union
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if our trial sponsor is located in a country outside of the EU. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.
Review of this Policy
We keep this Policy under regular review. This Policy was last updated in July 2020 (v 2.0)
Do you have any questions?
The Gaea CEO is happy to help you if you have any questions, email to [email protected]